This meeting was held following the Social Distancing guidelines during the Covid-19 Pandemic.  

Minutes of the Quarley Parish Council meeting held on Tuesday 27^th April 2021 in the Quarley Village Hall at 7.30pm.

Present: Cllr Mrs J Ferguson - Chairman

             Cllr Mr W Marshall – Vice Chairman

             Cllr Mrs A Thorne

             Cllr Mr T Shelley

             Cllr Mr N Constable

             Richard Waterman – Parish Clerk

Apology: Cllr Mr N Constable

WELCOME.

The Chairman welcomed everyone to the meeting

DECLARATION OF INTEREST.

Cllr Mrs J Ferguson declared an interest in Quarley Church.

The Parish Councillors all confirmed that there was no change to their Declarations of Interests held by Test Valley Borough Council. The Clerk will confirm this with the Legal and Democratic Department at Test Valley Borough Council.

MINUTES OF THE PREVIOUS MEETING.

The Chairman signed the minutes of the previous meeting as a true record. Matters arising from those minutes:

PLAY EQUIPMENT – The Clerk reported that he has obtained an up-dated quote for the Play Equipment and there is a slight increase. An application has been submitted to TVBC for 50% Capital Funding Grant.

FINANCE.

End of Year Accounts 2020/2021.  

                                                   QUARLEY PARISH COUNCIL

   RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31^ST MARCH 2021

     2019/2020                                                         2020/2021

           £               RECEIPTS                                      £

       3,100.00            Precept Test Valley Borough Council         3,100.00                                              

       1,000.00            TVBC Covid Grant                                             500.00                        

          320.00             Parish Council Refund                                     635.00

          150.00             VAT Refund                                                   3,793.24

      11,000.00           Lengthsman                                                11,000.00                                                               

      15,570.00                                                                                 19,028.24

                           PAYMENTS

        721.93          Administration                                       505.48

        720.00          Clerks Wages                                          720.00

        859.98          Village Maintenance                              730.74

          78.88          Street Lighting                                        223.44

           Nil              Section 137 Payments                              Nil                                                                                                           

      1,895.17         VAT on Payments                                2,018.27

        571.94           Insurance                                                587.60

      1,890.00          Defibrillator and Cabinet                      

      7,896.00          Lengthsman                                       13,568.08

£14,633.90                                                                    18,353.61

                        RECEIPTS AND PAYMENTS SUMMARY

     13,505.75              Balance Brought Forward 1/4/2020         14,441.85

     15,570.00              Receipts                                                         19,028.24

 29,075.75                                                                              33,470.09

     14,633.90              Less Payments                                               18,353.61

14,441.85                                                                                15,116.48

                         REPRESENTED BY FUNDS

     16,709.85          Bank Account 80686506 – 31/3/2021          15,116.48

      2,268.00          Less Cheque 489 Not Presented               

     14,441.85                                                                                     £15,116.48

CERTIFICATE OF EXEMPTION – AGAR 2020/2021

The Parish Council agreed to submit a Certificate of Exemption as the turnover was below £25,000. Proposed by Cllr Mrs J Ferguson and seconded by Cllr Mr W Marshall. All agreed.

The Parish Council all viewed the internal auditors report confirming that the Accounts have been audited.

ANNUAL GOVERNANCE STATEMENT 2020/21

The Clerk read out the Annual Governance Statement 2020/2021 ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statement. The Annual Governance Statement was approved by the Parish Council. Proposed by Cllr Mr T Shelly and seconded by Cllr Mrs A Thorne. All Agreed. The Chairman and the Clerk signed the relevant paperwork.

ANNUAL ACCOUNTING STATEMENTS 2020/2021

The Annual Accounting Statement 2020/2021 was approved by the Parish Council. Proposed by Cllr Mrs J Ferguson and seconded by Cllr Mr W Marshall. All agreed.

The Chairman and Clerk signed the relevant paperwork.

SOLAR FARM.

Cllr Mr T Shelly up-dated the Parish Council on the recent proposed extension to the Solar Farm. The Solar Farm is actually in Amport Parish but effects Quarley visually.

A site meeting was held and it was felt that if the solar panels are moved down the slope, with screening they will not be visible. A further site meeting is to be planned.

Cllr Mr T Shelley reported that he will speak to the new Chairman of Amport Parish Council and report back to the Parish Council.

PLANNING.

21/01069/LBWN – Internal alterations including removal of walls and insertion of new; external alterations including alterations to door and window openings; erection of porch – The Old Rectory, Quarley. NO OBJECTIONS.

PARISH COUNCILLOR’S REPORTS.

CLLR MR W MARSHALL – Reported that he will be sending the Clerk an email after the meeting informing him that he wishes to resign from the Parish Council with immediate effect. Cllr Mr W Marshall stated that he has been on the Parish Council for many years and felt it was time to stand down.

The Chairman thanked him for his contribution during his time on the Parish Council and stated that he will be missed. All agreed.

CLLR MR N CONSTABLE – Suggested that a Working Party is organised to tidy up around the Green and to look at areas where trees could be planted. The Clerk was asked to put this on the Agenda for the July Meeting.

CLOSE OF THE MEETING.

The Chairman thanked everyone for coming and closed the meeting.

DATE OF THE NEXT MEETING

20th July 2021 in the Quarley Village Hall at 7.30pm. 

CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.