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Minutes
of the Quarley Parish Council meeting held on Tuesday 23rd May
2023 in the Quarley Village Hall at 6.00pm.
Cllr T Shelley
Cllr N Constable
Cllr L White
Richard Waterman – Parish Clerk
Mrs Joanna Ferguson
County Councillor Mr C Donnelly
Borough Councillor’s Mrs M Flood and Mrs S
Hasselmann
Member of the Public – 3 Apologies:
Village Hall Trustees – Mrs R Walker and Mrs Charlotte Rowe
WELCOME. The
clerk welcomed everyone to the meeting. DECLARATION
OF OFFICE. Sally
Leech, Tim Shelley and Laura White submitted nomination papers for the recent
Parish Elections and were unopposed. All three signed the Declaration of Office
to become Parish Councillors for Quarley. DECLARATION
OF INTEREST. There
were no Declarations of interest recorded. PARISH
COUNCIL VACANCY. Cllr
S Leech proposed Mr N Constable be cop-opted onto the Parish Council. This was
seconded by Cllr L White. All agreed. Mr
N Constable signed the Declaration of Office. OUTGOING
CHAIRMANS REPORT. Mrs
Joanna Ferguson stated that she had enjoyed her 20 years as Chairman on the
Parish Council but felt that it was time to retire so did not stand in the
recent Borough and Parish Elections. There have been many challenging issues
over the years but, the heart of the community was always at the front of the
Parish Councils agenda. Mrs
Jonna Ferguson wish to thank all the past Parish Councillors for their hard work
and especially the Clerk Richard Waterman for all his help and support over the
years. and the people she had worked with over the years. Mrs
J Ferguson wished the new Parish Council all the best for the future. Tribute
was paid to Mrs Ferguson’s many years of service to the Council and Cllr Mr N
Constable proposed marking this with a presentation and drinks at the beginning
of the next meeting in July. This
was agreed. END
OF YEAR FINANCIAL REPORT. The
Parish Clerk produced the End of Year Financial Accounts covering the period
from 1st April 2022 to 31st March 2023. Each item was
explained.
RECEIPTS
£
Precept Test Valley Borough Council
3,100.00
TVBC Kings Coronation Grant
500.00
SSE Community Grant VH
5,000.00
VAT Refund
3,472.83
Lengthsman
12,100.00
£24,172.83
PAYMENTS
Administration
1,047.09
Clerks Wages
960.00
Village Maintenance
804.00
Street Lighting
182.09
Section 137 Payments
Nil
VAT on Payments
1,323.51
Tree Plaques
402.78
Insurance
711.12
Lengthsman
9,525.00
£14,955.59
RECEIPTS AND PAYMENTS SUMMARY
Balance Brought Forward 1/4/2022
19,516.93
Add Receipts
24,172.83
43,689.76
Less Payments
14,995.59
£28,734.17
REPRESENTED BY FUNDS
Bank Account 80686506 – 31/3/2023
28,818.17
Less Cheques not presented 31/3/2023
No: 567 £110.86
No: 568 £ 84.00
£194.86
84.00
£28,734.17 CERTIFICATE
OF EXEMPTION – AGAR 2022/2023 The
Parish Council agreed to submit a Certificate of Exemption as the turnover was
below £25,000. Proposed by Cllr S Leech and seconded by Cllr Mr T Shelley. All
agreed. ANNUAL
GOVERNANCE STATEMENT 2022/2023 The Clerk read out the
Annual Governance Statement 2022/2023 ensuring that there is a sound system of
internal control, including arrangements for the preparation of the Accounting
Statement. The Annual Governance
Statement was approved by the Parish Council. Proposed by Cllr S Leech and
seconded by Cllr T Shelley. All Agreed. ANNUAL
ACCOUNTING STATEMENTS 2022/2023 The
Annual Accounting Statement 2021/2022 was approved by the Parish Council.
Proposed by Cllr S Leech and seconded by Cllr T Shelley. All agreed. ELECTION
OF CHAIR AND VICE CHAIR. CHAIR
- Cllr T Shelley proposed Cllr S Leech as Chair. This was seconded by Cllr N
Constable. All Agreed. Cllr S Leech was elected Chair. VICE-CHAIR
– It was agreed that the Vice Chair position would be filled when the Parish
Council has a full compliment. MINUTES
OF THE PREVIOUS MEETING. The
Chairman signed the minutes of the previous meeting as a true record. Matters
arising from those minutes: VILLAGE
GATEWAYS – The Clerk confirmed that he has written to Hampshire County council
to enquire about Village Gateways and how the Parish Council can proceed. QUEENS’S
JUBILEE TREE – The Chair reported that the Jubilee Tree and the plaque are in
place, a small ceremony was held prior to the Parish Council meeting. The two
other plaques for the past Jubilee Trees are also in place. WAR
MEMORIAL – The Clerk was asked to contact Salisbury Cathedral Stonemasons as
the quote to clean and repair the War Memorial has not yet been received. LENGTHSMAN
– The Lengthsman has completed all the tasks submitted. It was noted that the
Lengthsman can cut footpaths as part of his remit and that the drainage ditches
in Bush Lane still need attention. Cllr
L White stated that she was still keen to be trained to use a Brush Cutter and
as a First Aider and will send details of equipment needed and training costs to
the Chair and Clerk. Grants for training and the purchase of a Brush Cutter are
available. KINGS
CORONATION – The Kings Coronation Celebrations went very well, and a good time
was had by all who attended. The Chair suggested that the Parish Council
contribute £75 to add to the left-over funds from the event to purchase 500
bulbs to plant around the parish. This was agreed.
FINANCE.
MAY 2023. INCOME. TVBC
½ Precept
= £ 1,575.00 TVBC
Kings Coronation = £
500.00
= £ 2,075.00 EXPENDITURE. SBPC –
Lengthsman Fund
= £ 6,590.22 Bank Charges
= £
6.60 Clerk
Administration Fee
= £ 160.00 Kings
Coronation Expenses
= £ 500.00 Mrs J
Ferguson – Tree and Exp = £
188.96 Mr B Pearce
Grass Cutting =
£ 90.00 TVBC
Election Expenses
= £ 24.00
= £ 7,559.78 SUMMARY. Opening
Balance 1/4/23 =
28,929.03 + Income
= 2,075.00
= £ 31,004.03 Less
Expenditure
= 7,559.78 Total Cash in
Bank
= £23,444.25 Parish
Council working Balance = £
8,444.25 Solar Farm
Money
= £ 10,000.00 Resilience
Grant
= £ 5,000.00
= £23,444.25
SOLAR
FARM UP-DATE. Cllr
Mr N Constable had nothing further to report on the Solar Farm. The Solar Farm
may not happen as the Civil Aviation Authority have objected on the effect it
will have on aircraft using Thruxton Aerodrome. WEBSITE. Mandy
Hobson reported that she has been working on the new template for the Village
Website. There will be home page with various pages for village
organisations/activities. Content is needed from the Parish Council, Village
Hall and Church. She reported that
Amport have asked if Quarley would like to join a four Parish Website. It was
felt that Quarley would like to be independent but have links to other
neighbouring websites. Cllr
N Constable and Cllr L White will meet with Mandy and Paul Whyton from the
Village Hall trustees to help create the pages.
Cllr N Constable will provide content from the Parish Council. VILLAGE
HALL. Paul
Whyton has now joined the Village Hall Trustees and reported that the electrics
have had an overhaul, work has been done to improve the bar and the fire exits
signs are now illuminated as recommended by Fire Regulations. Several
fund-raising events are planned to include a pop-up coffee shop and Craft event. GRASS
CUTTING – VILLAGE GREEN. It
was reported that Mr Howard Kirby has taken over the grass cutting of the
Village Green and the look of the area has been vastly improved. PLAY
AREA – The Chair suggested that the Parish Council look at a revised plan for
cheaper and simpler play equipment, such as swings and a few benches. The Clerk
reminded the Parish Council that two benches have already been purchased. It was
suggested that further consultation should take place to see if the play area
was still supported or if there were any alternative suggestions for the use of
the money. This was agreed. RESILIENCE
PROJECT – The Chair stated that she was keen to take this project forward and
will be contacting the Village Hall Trustees for an up-date on their thoughts
following a site meeting at Shipton Bellinger to look at their set-up. PLANNING. There
were no new Planning Applications to discuss. BOROUGH
COUNCILLOR’S MRS M FLOOD AND MRS S HASSELMANN Cllr
Mrs M Flood and Cllr Mrs S Hasselmann reported: ·
The
conservatives still control Test Valley Borough Council following the recent
Borough Elections with 26 Local Conservative Borough Councillors. ·
The
new Mayor Cllr Mr P Lashbrook is due to take up his position in a ceremony at
the next full council meeting. ·
The
various funding streams available from Test Valley Borough Council were
mentioned. ·
Cllr
Mrs S Hasselmann reported that she has started her training as a Borough
Councillor as is getting to know the process. COUNTY
COUNCILLOR MR C DONNELLY. Cllr
Mr C Donnelly had nothing to report from Hampshire County Council. MEMBERS
OF THE PUBLIC. The
overgrown hedging on the verge opposite the church was raised. Cllr L White
stated that she has reported this on the Hampshire County Council website. CLOSE
OF THE MEETING. The
Chair thanked everyone for coming and closed the meeting. DATE
OF THE 2023/2004 MEETINGS. The
dates for the remaining 2023/2024 meetings were confirmed: 18th
July 2023 17th
October 2023 12th
March 2024. |
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